Today we’re taking the next step in our roadmap for the new workspace experience. We’ve added a tenant setting for Power BI admins to choose if users can create classic workspaces. This helps organizations control workspace creation more effectively and prevent unwanted workspaces from appearing in Power BI when Office 365 groups are created.
Allowing Power BI Admins to block classic workspace creation
We’ve added a new Power BI tenant setting that can block classic workspace creation. By default, it’s disabled, so there’s no change to current behaviors for organizations.
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When enabled, here’s what happens:
- Users can’t create classic workspaces in the Power BI service UI or through APIs.
- Newly created Office 365 Groups won’t appear as classic workspaces in the Power BI workspaces list.
- Classic workspaces in Power BI that were never opened by any user will no longer show in the workspaces list (more on this below).
A few things to keep in mind
Existing classic workspaces are not affected by this setting and will continue to work as they do today. This is critically important so that there’s no interruption to how users are using their existing Power BI content.
You can switch from Disabled to Enabled and to back to Disabled. Be aware that whenever the setting is set to Disabled any Office 365 Group that were created will appear as workspaces for users. This could be a long list if you’ve had the setting Enabled for a long time.
When you first change the setting to Enabled, you might be surprised that empty classic workspaces created for Office 365 Groups don’t all disappear from the list. This is expected, though perhaps needs some explanation. When an Office 365 group is created, by default it’s automatically added to all user’s Power BI workspaces lists who are members of that group. If any of those users opens the classic workspace, it’s marked as an active workspace in the Power BI service. Since we won’t hide workspaces that are active, those classic workspaces are still shown to prevent any service interruptions. In the unlikely event that no user opened that workspace in Power BI, then it won’t be shown after the new setting is Enabled. This means that practically speaking the workspaces list won’t change much for most users when you enable the setting. You will start to see that Office 365 groups created after the new setting is Enabled won’t show in the workspaces list.
Workspace upgrade and cleaning up your users’ workspace lists
Generally, deleting a classic workspace in Power BI is not recommended because it also deletes the underlying Office 365 group, which can be very consequential.
However, once a classic workspace is upgraded to the new workspace experience, it is no longer ‘tied’ to the Office 365 group. This mean that after you upgrade the workspace, you can safely delete it if you’re not using it anymore. Deleting an upgraded workspace doesn’t change or affect the underlying Office 365 group.
This means organizations can now effectively clean up and simplify the workspaces lists for users by leverage the new block classic workspace creation setting, and working with Office 365 group admins to upgrade and delete unnecessary classic workspaces in Power BI. Unnecessary workspaces can be identified by comparing the workspaces list available through the Power BI admin APIs/UI with audit logs to judge when the last usage of that workspace occurred.
If a classic workspace is upgraded and subsequently deleted, it won’t re-appear in the workspaces list should the block classic workspace creation setting be set back to disabled.
We really appreciate all the customer feedback that helped us with the roadmap for the new workspace experience. We’re eager to hear how this new setting works in your organization. Head over to https://ideas.powerbi.com with your suggestions.
Next steps:
One of the most uphill tasks of startup businesses and even large enterprises or businesses is financing the ongoing affairs of their businesses. For startups, most of the time, there is a greater difficulty because there is crowded field of people seeking the same funds.
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“A startup is a company designed to grow fast. Being newly founded does not in itself make a company a startup. Nor is it necessary for a startup to work on technology, or take venture funding, or have some sort of 'exit.' The only essential thing is growth. Everything else we associate with startups follows from growth.
More especially, this competition has grown fierce because of the current financial climate. Ghana is on the path of economic recovery, and many of financial measures and metrics are seeing some positive trends. However, financing avenues for most startups have not largely been affected. Consequently, many startups have had to look for other avenues to start and finance the activities of their businesses. Largely, and in startup lingua, we often hear people mention avenues like venture capital, angel investing and bank loans. This has been the general talk by many small and medium enterprises, but is that really what the Ghanaian market has explored or worked with over time? Most of these things are mentioned in relation to startups not because they are what defines a startup, but because they are resulting effects when your business is truly a startup. We know now that not all startups are ‘startups’.
In my view, the Ghanaian small and medium market has been characterised by a few OTHER financing avenues and consequently, these measures can be improved to generate more returns for potential investors who will often be searching for alternative investments.
Funded or not, there a couple of significant costs startups have to bare: ongoing product development, hiring, cost of goods sold and getting a physical premise. Clearly, these among other reasons give rise to the need of startup financing.
How then can the Ghanaian startup be funded? I have observed that majority of Ghanaian small and medium businesses are financed largely by family & friends, accelerators or incubators, bank loans and in recent times, crowdfunding.
Family and Friends
Popularly referred to as informal finance, it is one of the major forms of financing in developing countries like Ghana. In 2006, for example, several million small companies from 42 countries raised over $600 billion from informal investors, and some entrepreneurs relied exclusively on informal finance. As the Wall Street Journal (2012) writes, “budding entrepreneurs” often turn to the “Bank of Mom or Dad” for a “dream-come-true interest rate.”
A survey by Lee and Persson, concludes that family financing is often the last resort for many small entrepreneurs. On the contrary and in my view, the reverse is over here in Ghana. Now let me hasten to add that, financing options like self-financing are often lumped together with what family and friends will contribute. Another distinguishing factor is what side of the financing do you want them to provide. They can either take an equity stake or loan this money to the growth of your business. Also, another key benefit of financing your operations from family and friends is that the returns expected by this category is not very high. However, not all social transactions, even among friends or relatives, operate on pure altruism. There are often families who treat such transactions as pure financial institutions would and this goes a long way to motivate startups to grow,
Loans and microfinance
Once thought of as the go-to option for many, a struggling economy amid high interest rates have made these options elusive. Personally, this option most of the time tips the scale in favor of the lender. Yet, the various types of lenders can prove as economically viable for some businesses. Assuming I’m building a community based solution and the benefit is evident with the respective backing of generating profit, it will be much easier for me to obtain a loan from a community bank as against a commercial bank. To a greater extent, microfinance loans typically target small business owners and can be a push for startups.
Startup Incubators and Accelerators
A startup incubator supports new ventures during the idea stage, providing access to the infrastructure and environment required for developing a Minimum Viable Product (MVP). With no offer of funding (and no expectation of equity in return), proven performance isn't a prerequisite, with incubators collaborating with their participants for anywhere from a few months to several years.
In contrast, startup accelerators are a fast-track towards further funding. They offer capital in exchange for equity in your company (usually up to a maximum of 10%), and for a period of several months, provide a crash-course in growth and fundraising designed to accelerate your existing growth. After 'graduation', an accelerator's alumni are expected to have honed their performance metrics and pitch, and be ready to raise a full seed round. The latest poster boy in this field is OMG Digital, which was able secure funding of USD 1.1 million dollars.
Crowdfunding
The 'traditional' crowdfunding model operated by companies like Kickstarter is known as reward crowdfunding - allowing people to pre-purchase goods and services, in exchange for select rewards. Though great for hardware startups (like the Pebble smart watch), without a physical product to sell, this type of fundraising wasn't viable for software as a service businesses, until equity crowdfunding appeared.
Equity crowdfunding allows individuals to invest small amounts of capital in exchange for a small share in equity. While many equity crowdfunding platforms allow anyone the chance to invest, others offer the opportunity to contribute to venture capita led funding options. More of a hybrid funding model. In Ghana, where there is the ascendency of hardware startups and a few software as a service business, the proliferation of traditional crowdfunding model will go a long way to help the new entrant entrepreneur test that minimum viable product. For many, there is a general consensus that crowdfunding or hybrid models like equity crowdfunding have the ability to change the world, but this remains largely to fully maximized.
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In conclusion, you need your investor, just as much your investor needs you. In the book, Get Backed by Evan Baehr and Evan Loomis, there is an overwhelming emphasis on this mindset whenever these two parties; the investor and entrepreneur, sit at the proverbial fundraising table. Most of the time, when this mindset is not rooted in either minds, one scale of the balance tips towards another.